Pike County Circuit Court Clerk

Pike County Circuit Court Clerk Contact

The Pike County Circuit Court Clerk is Anna Pinson Spears. The office is located in the Pike County Judicial Center and serves as the records custodian for local Circuit, Family, District, criminal, traffic, probate, and related trial-court files. Kentucky Court of Justice statewide guidance says court case records begin with the clerk of the court that heard the case. In Pike County, that means the Circuit Court Clerk is the starting point for case files, docket questions, copy requests, certified copies, and archived court-record routing.

The Circuit Court Clerk is separate from the Pike County Clerk. The County Clerk, Darrell Pugh, handles marriage licensing, land records, elections, motor vehicle services, and recorded instruments such as probated wills after District Court probate action. That split matters because a divorce decree belongs with the court clerk, a marriage license belongs with the County Clerk, and a probated will may involve both District Court and the County Clerk recording system.

The Pike County Clerk site is one of the county-level sources for records outside the Circuit Court Clerk's case-file custody.

This source is useful for separating County Clerk work from the Circuit Court Clerk's case-record role before a requester visits the wrong counter.

What the Circuit Court Clerk Handles

The Circuit Court Clerk manages the court side of Pike County records. That includes case files created in Circuit Court, Family Court, District Court, and related divisions of the Kentucky Court of Justice. The office receives filings, maintains docket and case records, issues certified copies when available, routes public access questions, and helps identify whether a file is local, off-site, archived, sealed, or unavailable to ordinary public inspection.

• Circuit Court files: felony criminal cases, civil matters over District Court limits, land title disputes, contested probate matters, and appeals from District Court.
• Family Court records: divorce, custody, support, paternity, adoption, domestic violence, dependency/neglect/abuse, termination of parental rights, runaway, and truancy matters, subject to confidentiality rules.
• District Court records: misdemeanors, traffic, violations, small claims, civil cases up to $5,000, probate of wills, arraignments, felony probable cause hearings, and mental-commitment matters.
• Record access support: docket questions, copy requests, case-number lookups when enough information is available, ePay routing, and instructions for older records that require case and file locator numbers.

The clerk's division phone numbers are more useful than a single generic call. Divorce and custody questions should route to Family Court. Probate of wills should route to the probate number. Criminal, misdemeanor, traffic, and warrant-related court questions should usually start with the criminal division. Felony, higher-value civil, appeal, and Circuit Court case-file questions should start with the Circuit number.

The Kentucky County Clerks Pike County directory lists the separate County Clerk contact information for Pike County records such as marriage and land instruments.

That directory confirms why Pike County record seekers should distinguish court case files from marriage, land, election, and motor-vehicle clerk records.

How to Request a Certified Copy

A certified copy is a court copy carrying the clerk's certification that it is an official copy from the court file. People commonly need certified copies for appeals, name-change proof, divorce decree use, probation or employment documentation, estate administration, or agency processing. The Pike research set did not locate a separate online certified-copy request form for the Circuit Court Clerk, so the safest process is to call the division that handled the case before mailing payment or traveling to the Judicial Center.

1. Identify the court division. Decide whether the record is Circuit, Family, District, probate, criminal, traffic, or another court matter. The wrong division can delay the request.
2. Gather case identifiers. Use the case number if known. If not, gather party names, approximate filing year, case type, charge or document type, and any docket date.
3. Call the division before submitting money. Ask whether the file is available locally, whether certification is possible, what the current copy/certification cost is, and whether the office accepts mail requests for that record type.
4. Submit the request as instructed. For in-person service, go to the Pike County Judicial Center. For mail, use P.O. Box 1002 only after confirming exact instructions and payment method with the division.
5. Allow extra time for older files. Kentucky Court of Justice notes that State Records Center requests require case and file locator numbers and cannot be searched by name or Social Security number.
6. Review the copy before relying on it. Confirm the certification, case number, party names, and document title match what the receiving agency requested.

Records Request Field Inventory

Pike County's public research did not locate a dedicated local court-record request form. A practical written request should still include the fields the clerk needs to identify the file and document. KYeCourts, ePay, and docket-search fields show the same pattern: precise case identifiers work better than a broad name search. Older archived records are even more specific because the State Records Center requires case and file locator numbers.

Pike County Clerk Fee Schedule Notes

The research set located only a limited fee picture for Pike County. A Pike-specific Circuit Court Clerk copy-fee schedule was not found in the official online sources reviewed, so per-page and certification amounts should be confirmed with the court division. Court users should call the division handling the case before sending payment. Fees can vary by document type, certification, filing type, and statewide Kentucky Court of Justice changes. KYeCourts also displayed a notice that civil filing fees increase effective July 1, 2026 under Supreme Court Administrative Orders 2026-15 and 2026-18.

Online Tools and Forms

Pike County does not publish a separate county-built case-search portal in the official sources located. Court users should combine statewide Kentucky Court of Justice tools with direct clerk contact. The docket search is best for upcoming hearing information. KYeCourts guest access is the public entry point for case access where available. ePay is for eligible fines and citations and can search by case, citation, or party fields. None of those tools replaces the clerk for certified copies or full file review.

• Kentucky docket search - search by Pike County, court division, date, courtroom, and subdivision for public docket information.
• KYeCourts guest access - public entry point for Find a Case and related online services where available.

The eCCLIX availability page is a County Clerk recorded-document resource, not a Circuit Court file search. The eCCLIX county availability source tells users to verify county and document coverage before subscribing.

This matters for Pike County because recorded land instruments and probated will recordings are not the same as Circuit, Family, District, criminal, or traffic case files.

Mail, Online Access, and Archived Records

For mail requests, the court address in the research set is Office of Circuit Court Clerk, Pike County Judicial Center, 175 Main St., P.O. Box 1002, Pikeville, KY 41502. Use that mailing information only after calling the relevant division to confirm current payment method, copy cost, and whether the request can be processed by mail. Some records may require in-person review, a written request with more identifiers, or proof that the requester is entitled to a restricted file.

Older records require extra care. Kentucky Court of Justice explains that State Records Center requests require case and file locator numbers and are not name searches. A Pike County requester should first ask the Circuit Court Clerk whether the file is held locally, sent off-site, or archived. If the clerk identifies an off-site file, ask for the exact locator information before contacting state.records@ky.gov or the State Records Center phone number listed by Kentucky Court of Justice.

Public access limits still apply. Juvenile records and juvenile docket information are restricted under KRS 610.320 and KRS 610.340. Adoption, mental-health commitment, sealed, expunged, and some domestic or protective-order materials may also be unavailable or redacted. If the file involves a minor, a sealed matter, or sensitive family information, the clerk may require a court order or proof of authorized status before releasing anything.